The 40th Anniversary Conference and Exhibition
of the Mid-Atlantic Association of College & University Housing Officers
Tremont Plaza Hotel
& Grand Historic Venue
November 7 – 9, 2012
Registration is sold out. Please contact Chad Henning (firstname.lastname@example.org) for information on the exhibitor waiting list.
Schedule Summary for Exhibitors
|Wednesday, November 7th ||3:00pm-10:00pm||Exhibitor check-in and move-in |
|5:00pm-6:00pm||Exhibitor/Delegate Snack Break |
|8:15pm-9:15pm||Committee/Exhibitor Expo & Reception |
|Thursday, November 8th ||8:00am - 9:30am||Exhibitor check-in and move-in continues |
|10:00am - 12:00noon||Exhibition|
|12:15pm - 1:30pm||Lunch with Exhibitors|
|1:30pm - 4:30pm||Exhibition|
ALL booths will have an 8’ draped backing area, one trashcan, one 6’ table (with table cover and skirt) and two chairs, and a 7” x 44” cardboard name plate. "Single” and "Double” booths will have 3’ draped side-rails. Booth measurements and costs are as follows:
- Single ($800.00; 8’ x 10’)
- Double ($1,450.00; 8’ x 20’)
- Included in your registration are 2 complimentary Exhibitor luncheon tickets or 3 complimentary tickets if you have contracted for a double booth.
Registration / Payment
Registration is currently sold out. If you would like to be added to the exhibitor waiting list, please contact Chad Henning at email@example.com or (814) 865-4321. Payment can be made online when submitting your registration or by check/money order made out to MACUHO.
Refund of registration fees for companies that register and later cancel will be handled as follows:
- Cancellation requests made prior to October 1st will receive a full refund.
- Cancellation requests made after October 1st and before October 16th will receive a 50% refund.
- Cancellations made after October 15th will be handled on a case-by-case basis, but no more than a 50% refund will be granted. Circumstances that may affect a refund will be the reason for the cancellation and MACUHO’s ability to fill the vendor’s space with another exhibitor.
Registering as a Delegate
Registering as an exhibitor is not the same as registering as a delegate. Exhibitors have access to the exhibit area, and are invited to the Exhibitor/Delegate reception, and Exhibitor Luncheon. If you or any member of your organization would like to attend programs, meals and other events for delegates, you must register as a delegate. This can be done by visiting the MACUHO website when conference registration is open.
Hotel Reservations, Directions and Other Information
This year’s conference will be held at the Tremont Plaza Hotel & Grand Historic Venue in Baltimore, Maryland. The hotel can be reached at www.tremontplazahotel.com or (800) 873-6668. Room reservation information and directions to the hotel will be sent with the space confirmation notice upon receipt of completed application and payment. Directions are also available on their website.
Exhibitor Promotional Opportunities
MACUHO is excited to offer new sponsorship opportunities in 2012. The new Corporate Partners Program offers partnership levels that we hope will better meet your promotional needs. Information has been distributed to institutional contacts and is available on this site. Traditional conference sponsorship opportunities remain and the Host 2012 committee welcomes your support for a number of events and activities at the conference. This is an excellent way to enhance your name recognition with our delegates. Your sponsorship of activities helps make the conference possible. If you are interested in sponsoring, please Jennifer Thorpe at firstname.lastname@example.org or (215) 248-7118 for additional information.
As in previous years, there are two additional promotional activities scheduled. Each year, we ask exhibitors for a small prize donation for a raffle conducted at the end of the conference. All MACUHO conference delegates participate in the drawing. Past donations have included imprinted promotional items (i.e. shirts, mugs), small gift certificates, or products (i.e. trials, samples, displays). These items DO NOT need to be mailed in advance and should be submitted during exhibitor check-in. Please confirm during the registration process if you plan to participate in the Conference Raffle.
In addition, we plan to continue our very popular BINGO contest. All exhibitors will receive a number during the registration process. The number will be utilized on the BINGO cards. During the exhibition, delegates are encouraged to visit booths to meet you and learn about your company’s products and services. After you have had a chance to interact with the delegate, you may be asked to stamp their BINGO card. You will find your number and stamp their card accordingly. At the end of the exhibition, delegates will have the opportunity to win prizes based upon their cards. We hope you find this stimulates exhibitor and delegate interaction which is the main focus of the exhibit area.