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11/4/2014 » 11/7/2014
Annual Conference - 2014

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Exhibits & Displays
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The 2013 Annual Conference and Exhibition of the Mid-Atlantic Association of College & University Housing Officers (MACUHO)

Hilton Doubletree at Greentree
Pittsburgh, Pennsylvania
November 6, 2013 through November 8, 2013

 Start your registration here

Schedule Summary for Exhibitors

Wednesday, November 6th 1:00pm-9:00pm Exhibitor check-in and move-in

5:30pm-6:30pm Committee Expo & Exhibitor Reception

Thursday, November 7th
8:00am - 9:30am Exhibitor check-in and move-in continues

9:30am - 12:15pm Exhibition

12:15pm - 1:30pm Lunch in Exhibit Hall (Exhibition con't)

1:30pm - 4:30pm Exhibition

4:30pm Move out

Booth Size

ALL booths will have an 8’ draped backing area, one trashcan, one 6’ table (with table cover and skirt) and two chairs, and a 7” x 44” cardboard name plate. "Single” and "Double” booths will have 3’ draped side-rails. Electric can be selected for no additional charge. Booth measurements and costs are as follows:

  • Single ($850.00; 8’ x 10’)
  • Double ($1,550.00; 8’ x 20’)
  • LUNCHEON in Exhibit Hall – NEW THIS YEAR! – Exhibition will remain open and active with the lunch being offered in the exhibit hall allowing more exhibit time and new opportunities for delegate and exhibitor interactions.

Registration / Payment

Registration is OPEN and can be completed online at www.macuho.org. After accessing the website, look for the Sponsors link on the top and select Exhibits & Displays. Payment can be made online when submitting your registration or by check/money order made out to MACUHO.

Refunds

Refund of registration fees for companies that register and later cancel will be handled as follows:

  • Cancellation requests made prior to October 1st will receive a full refund.
  • Cancellation requests made after October 1st and before October 16th will receive a 50% refund.
  • Cancellations made after October 15th will be handled on a case-by-case basis, but no more than a 50% refund will be granted. Circumstances that may affect a refund will be the reason for the cancellation and MACUHO’s ability to fill the vendor’s space with another exhibitor.

Questions? Contact exhibits@macuho.org

Registering as a Delegate

Registering as an exhibitor is not the same as registering as a delegate. Exhibitors have access to the exhibit area, and are invited to the Exhibitor/Delegate reception and Exhibitor Luncheon. If you or any member of your organization would like to attend programs, meals and other events for delegates, you must register as a delegate. This can be done by visiting the MACUHO website when conference registration is open.

Hotel Reservations, Directions and Other Information

This year’s conference will be held at the Hilton Doubletree at Greentree in Pittsburgh, Pennsylvania. The hotel can be reached HERE or (412) 922-8400. MACUHO has a special rate of $139.00 per night (plus tax); enter MACUHO in the Group Code under add special promo code. Room reservation information and directions to the hotel will be sent with the space confirmation notice upon receipt of completed application and payment. Directions are also available on their website.

Exhibitor Promotional Opportunities

MACUHO is excited to offer new sponsorship opportunities. The new Corporate Partners Program offers partnership levels that we hope will better meet your promotional needs. Information has been distributed to institutional contacts and is available at www.macuho.org. Traditional conference sponsorship opportunities remain and the Host 2013 committee welcomes your support for a number of events and activities at the conference. This is an excellent way to enhance your name recognition with our delegates. Your sponsorship of activities helps make the conference possible. If you are interested in sponsoring, please contact Jennifer Thorpe at thorpej@chc.edu or Keven Feil at kfeil@ycp.edu for additional information.

As in previous years, there are two additional promotional activities scheduled. Each year, we ask exhibitors for a small prize donation for a raffle conducted at the end of the conference. All MACUHO conference delegates participate in the drawing. Past donations have included imprinted promotional items (i.e. shirts, mugs), small gift certificates, or products (i.e. trials, samples, displays). These items DO NOT need to be mailed in advance and should be submitted during exhibitor check-in. Please confirm during the registration process if you plan to participate in the Conference Raffle.

In addition, we plan to continue our very popular BINGO contest. All exhibitors will receive a number during the registration process. The number will be utilized on the BINGO cards. During the exhibition, delegates are encouraged to visit booths to meet you and learn about your company’s products and services. After you have had a chance to interact with the delegate, you may be asked to stamp their BINGO card. You will find your number and stamp their card accordingly. At the end of the exhibition, delegates will have the opportunity to win prizes based upon their cards. We hope you find this stimulates exhibitor and delegate interaction which is the main focus of the exhibit area.

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