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GENERAL QUALIFICATIONS & REQUIREMENTS

The Association in order to present outstanding and credentialed candidates to the membership will use best association management business practices in establishing a process to identify qualified, eligible candidates for elected or appointed office to the MACUHO Executive Board.

Reviewing Candidates for MACUHO Executive Board positions should be done in consultation with the Past-President of MACUHO with the following guidelines:

  • Candidates should be a person who agrees and is able to perform the Duty of Care which includes ethical, legal, and financial responsibilities of serving on the Executive Board

  • Candidates should be a person whose previous Association’s experience has met or exceeded the Association’s performance expectations

  • Candidates should be a person possessing the expertise necessary to fulfill the responsibilities of their elected position

  • Candidates should be a person who possesses the support of their Chief Housing Officer, Dean, or Vice President to serve in the elected capacity

  • Candidates should be a person who meets the basic eligibility requirements necessary to fulfill the responsibilities in their elected position

  • Candidates should be a person who has not been involved in legal or behavioral issues related to the Association

  • Candidates should be a person who has not been involved in verbal/written action or criminal action detrimental to the Association or its members/institutions

  • Basic understanding of financial reports and audits, legal proceedings, contract management, and knowledge based governance and decision making

  • Basic knowledgeable of human resource issues and legislative processes

BACKGROUND INFORMATION & CONFIDENTIALITY

The current incumbents in the Executive Board positions are more than willing to respond to any general inquiries about the functionality and operation of their responsibilities. For the Vice President position, the current presidential cycle or two most recent past presidents will be best placed to respond to any queries on this extensive and wonderful leadership role through the presidential cycle.

Our election process has very clear checks and balances and is administered as a highly ethical practice.

TO MEET THE CRITERIA OF ELIGIBILITY CANDIDATES:

  • Must work at a current MACUHO member institution

  • Must be in good standing with MACUHO (i.e., no outstanding/pending legal or financial transactions with the association)

  • Must be willing to attend the following meetings:

    • MACUHO Annual Conference and Board Meeting: Dates TBD

    • Board meetings in December, February, June, and September (4 days)

    • Dates are to be announced each year of one’s term. (The association covers all meal during these board meetings. Hotel and travel expenses are the responsibility of the individual officers)

    • Attendance at occasional regional, association professional development conferences and special events (approximately 3-7 days per year)

  • Personally contribute one item each year for the MACUHO Basket Raffle and support the ACUHO-I Foundation

  • Each Executive Board member is expected to personally donate to the MACUHO Foundation in support of the Lisa A. Pierce Foundation supporting the VIP Program (No minimum amount is required, however we would ask that a $100 annual gift is submitted)

  • Each Executive Board member is expected to serve diligently and competently

  • Members must attend all meetings and conduct themselves with honor, integrity, fairness, prudence, and in keeping with the mission, values, and vision of the association

  • Members must keep updated on association and collegiate housing profession trends and always act in the best interests of the association

 

VICE PRESIDENT/PRESIDENT-ELECT - 3 YEAR TERM (PRESIDENTIAL CYCLE)

DUTIES:

  • Assume the duties of the President in the latter’s absence or in the event of his/her resignation

  • Serve one year as Vice President and, upon affirmation, officially assume the Presidency following the Annual Conference

  • Provide leadership and direction to the MACUHO Executive Board and Leadership Council and serve the needs and interests of the membership in accomplishing goals set for the year

  • Complete responsibilities as assigned by the President

  • Conduct the Time and Place process for the next Annual Conference

PREFERRED QUALIFICATIONS:

  • Demonstrated extensive record of involvement/leadership within MACUHO, other regional/national associations, and/or the profession in general

  • Served in a leadership capacity in MACUHO for several years through the Executive Board, Committee Chair, and other volunteer positions

     

TREASURER - 2 YEAR TERM

DUTIES:

  • Assist in preparation of annual committee budgets and ensure proper recording of all expenditures against budgets

  • Maintain appropriate records of all funds dispersal and income and submit periodic reports to the Executive Committee and the membership

  • Maintain appropriate bank accounts for checking and savings in FDIC insured accounts

  • File all necessary government forms

  • Oversee the work of the accounting firm engaged by the Association and coordinate the selection of the firm as necessary

  • Have a biannual audit of the Association’s books performed at the close of his/her term

  • Ensure the MACUHO Finance Document is updated and published annually

  • Oversee MACUHO’s investments and provide an annual written report to the membership of its status

PREFERRED QUALIFICATIONS:

  • Experience with directly managing large budgets

  • Familiarity with Excel and QuickBooks

  • Excellent organization skills and a detail oriented nature

  • The ability to hold peers accountable to MACUHO budgeting procedures

  • An understanding of and ability to manage various revenue streams

     

SECRETARY - 2 YEAR TERM

DUTIES:

  • Be the official correspondent for the Association and carry on the required correspondence and record keeping of the Association.

  • Record, transcribe, and distribute the minutes of the Annual Business Meeting of the Association in accordance with Article V, Section 3 of the Association Constitution.

  • Record and transcribe the minutes of Executive Committee meetings as well as other official meetings of the Association designated by the President.

  • Work with the Archives Coordinator to ensure all historical data is submitted and stored.

  • Direct and coordinate the update, on a regular basis, of all official documents, with the exception of the Finance Document.

  • Coordinate the annual awards process, including direct responsibility for the Ann Webster New Professional, James Hurd Outstanding Service, David G. Butler Distinguished Service, and Exhibitor of the Year award processes.

  • Ensure the MACUHO committee information is updated and published annually.

  • Maintain the MACUHO History, soliciting and adding entries from Past Presidents as needed.

PREFERRED QUALIFICATIONS:

  • Familiarity with Microsoft Office and the MACUHO website

  • Excellent organization skills and a detail oriented nature

  • The ability to hold peers accountable to MACUHO administrative procedures

  • Experience within MACUHO organization in some type of leadership role

 

DIRECTOR OF MEMBERSHIP DEVELOPMENT - 2 YEAR TERM

DUTIES:

  • Work with the Regional Coordinators to plan and execute initiatives that further engage members of our association

  • Collaborate with Regional Coordinators for articles for the newsletter and website

  • Coordinate the process of updating the membership directory in collaboration with Regional Coordinators and Director for Information Technology

  • Assist in outreach programs to recruit and retain old and new members of the association

  • Plan and organize the Leadership Council and Committee Member Training Program along with the other Directors during June each year

PREFERRED QUALIFICATIONS:

  • Demonstrated extensive record of involvement/leadership within MACUHO, other regional/national associations, and/or the profession in general

  • Ability to collaborate with and coordinate the work of various individuals to develop activities at the regional level

  • Knowledge of, or interest in, membership development initiatives

  • Experience serving as a Regional Coordinator or in planning/hosting regional events an asset, but not required

 

DIRECTOR OF ANNUAL PROGRAMS - 2 YEAR TERM

DUTIES:

  • Work with the Association and its respective volunteers and committees to support the planning, development and execution of vital annual programs for the association

  • Collaborate with the Program, Host and Exhibits & Displays Committees to support the annual conference along with other programs aimed at fostering personal connections, networking opportunities, and training

  • Support programs such as NJCORE, the Student and Live-in Staff Conference, and Housing and Facilities Operations Drive-In, and the Mid-Atlantic Placement Conference

PREFERRED QUALIFICATIONS:

  • Demonstrated extensive record of leadership within the association and/ or regional associations or profession in general

  • Significant previous service with Program, Host, Exhibits and Displays, or other MACUHO committees involving annual programs or event planning

 

DIRECTOR OF INFORMATION TECHNOLOGY - 2 YEAR TERM

DUTIES:

  • Oversee the complete administration of the association website, member portal, e-commerce, webinar tools, and online meeting tools

  • Ensure compliance with regulatory and legal requirements as they pertain to information technology, primarily information privacy, data collection, and PCI compliance

  • Oversee the System Administrator and Webmaster in the completion of their duties

  • Provide resources, training, and setup of tools for association leadership and members, including conference sites, committee and region sites, and other online resources as needed

PREFERRED QUALIFICATIONS:

  • Demonstrated extensive record of leadership within the association and/ or regional associations or profession in general

  • Intermediate ability in implementing web-based technology, including HTML and CSS layout, website structure and design, and e-commerce

  • Ability to translate association and member needs into technological solutions

 

DIRECTOR OF BUSINESS, OPERATIONS, & COMMUNICATIONS - 2 YEAR TERM

DUTIES:

  • Work with the Association and its respective volunteers and committees to further enhance the business operations within the association as well as overseeing the branding and marketing of the organization itself.

  • Develop an integrated marketing communications program and support initiatives such as the development of newsletter, recruitment materials, electronic communications, and other promotional elements

  • Address the operation needs of our members including but not limited to Assignments, Billing, Dining, Maintenance, Operations, and Marketing.

  • Advise the Sponsorship chair in implementation of the Corporate Partner Program, including enlisting participation of association leadership and members

  • Assist MACUHO magazine editors in managing production schedule; soliciting content from Executive Board, Leadership Council, and the general membership; and editing

  • Support initiatives of the Marketing and Branding Coordinator and the Housing and Facilities Operations Committee

PREFERRED QUALIFICATIONS:

  • Demonstrated extensive record of leadership and collaboration within the association and/or regional associations or profession in general

 

DIRECTOR OF STRATEGIC INITIATIVES- 2 YEAR TERM

DUTIES:

  • Work with the association and its respective members, volunteers, and committees to support and execute the association’s Strategic Plan

  • Collaborate with and support the Archives Coordinator in ensuring the preservation of historical knowledge of the association

  • Collaborate with the Strategic Planning Coordinator in the development of the association’s Strategic Plan, support of strategic initiatives, and execution of assessment programs

  • Collaborate with the Recruitment and Retention (R&R) Committee to create long term goals and development for the membership of the association. Support R&R programs and initiatives.

PREFERRED QUALIFICATIONS:

  • Demonstrated extensive record of leadership within the association and/ or regional associations or profession in general

  • Knowledge of strategic planning process and assessment strategies

  • Ability to translate assessment data into short- and long-term goals

 

DIRECTOR OF TRAINING AND DEVELOPMENT - 2 YEAR TERM

DUTIES:

  • Work with the Association and its respective volunteers and committees to further enhance training and development opportunities for both student and professional staff members in our association

  • Collaborate with the Personal and Professional Development (PPD), Recognition, Education, and Connection (REC), and Diversity committees to support the annual conference along with other programs aimed at supporting our development goals.

  • Will initiate new programs utilizing new technology, including but not limited to a webinar series focused on enhancing training opportunities for our members, in addition to existing annual programs

  • Support programs and efforts organized by the PPD, REC, and Diversity committees such as the Student and Live-in Staff Conference, the Mid-Atlantic Placement Conference, and diversity dialogues

PREFERRED QUALIFICATIONS:

  • Demonstrated extensive record of leadership within the association and/ or regional associations or profession in general

  • Significant previous service with Program, PPD, REC or other MACUHO committees

  • Demonstrated experience in training and development initiatives

  • Demonstrated experience in training and development initiatives

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