Association of College and University Housing Officers
As amended October 27, 2011
I: NAME OF THE ASSOCIATION
The name of this organization shall be the Mid-Atlantic Association of College
and University Housing Officers and shall be known as MACUHO.
II: PURPOSE OF THE ASSOCIATION
The purpose of this Association shall be:
To promote high professional standards among those involved in the management
of residence hall services and programs.
To sponsor those activities and services which assist its members and provide
for them a means of exchanging and distributing professional information and
ideas relating to the administration of the physical, financial, social and
education phases of housing and food service programs.
To contribute to the growth and development of residence hall staff through
exposure to relevant knowledge and association with other professionals.
To sponsor activities and services that will enable members of this association
to gain recognition for contributions (e.g. research programs and development,
administrative techniques) that are designed to improve the management of
residence hall services and programs.
To provide mechanisms and stimuli to promote the development of interdependent
professional relationships among individuals and institutions involved in the
management of residence hall services and programs.
To support and encourage participation in those activities and programs
sponsored by the Association of College and University Housing Officers –
International (ACUHO-I), promote MACUHO involvement in decision-making at the ACUHO-I
Business Meeting and Annual Conference & Exposition, and encourage
participation in related professional organizations.
MEMBERSHIP OF THE ASSOCIATION
Membership in MACUHO shall be open to any institution of higher education
(community college, four-year college or university) which is accredited by a
recognized educational accrediting association, which is located in the states
of Delaware, Maryland, New Jersey, Pennsylvania, and West Virginia, and the
District of Columbia, that have housing officers involved in the coordination
of administration, educational programming, food service, custodial or
maintenance activities for students and staff members, maintains membership
information with MACUHO, and which owns and/or operates residence halls.
"Member” is equivalent to the terms "Member
Institution” and "Affiliate Member”. "Membership” is equivalent to the terms
"Institutional Membership” and "Affiliate Membership.” A "delegate” is any
person who attends a MACUHO conference, workshop, seminar, meeting, or the
like. When all or part of an institution’s housing is provided by a private
company, the following membership guidelines will apply:
the only housing by an institution is provided by a private company, then the
private company may become a member if the institution's designated authority
approves in writing that the private company may represent the institution. If
approved, the private company would be entitled to the same rights as an
both the institution and a private company provide campus housing, then the
institution's Chief Housing Officer will determine if the private company's
employees will be included within the membership of the institution; or if the
private company may represent the institution and become a recognized MACUHO
member. If the latter occurs, the private company will be entitled to the same
rights as an institutional member provided the host institution's Chief Housing
Officer specifies in writing that the private company may represent the
both the institution and a private company provide campus housing for the
institution but the Chief Housing Officer does not wish to include the private
company's employees within the institution's membership, then the private
company may become an Affiliate member.
All staff, faculty or students (undergraduate or graduate) of member
institutions who have major involvement in that institution’s residence hall
services and programs or related programs may participate in the activities of and
benefit from the services of MACUHO.
Only full time staff and faculty of member institutions may hold elected
Membership in the Association and its committees is open to all eligible
persons regardless of race, color, sex, age, religion, national origin, sexual
orientation, gender identity, gender expression or ability.
Lifetime membership will be awarded to retirees. Honorary membership may
be awarded by the Executive Committee subject to approval of the membership at
their Annual Conference to past representatives who have given outstanding
service to the Association. Lifetime and
Honorary members will not have voting rights.
Affiliate institutional membership may be granted by the Executive Committee in
the case of governmental, nonprofit, or commercial organizations engaged in
activities directly related to the purposes of the organization. Affiliate members will not have voting
Membership in MACUHO does not denote
membership in the Association of College and University Housing Officers -
International (ACUHO-I) as these are separate professional associations.
ACTIVITIES AND SERVICES OF THE ASSOCIATION
MACUHO will hold an Annual Conference that shall be open to all members. The
membership will be notified as to the time and place for the conference based
upon recommendation of the Vice President and approval of the Executive
On a regular basis, MACUHO will publish a newsletter designed to distribute
information and ideas throughout the Association and provide recognition to
Association members for contributions which improve the management of residence
halls services and programs.
Under the direction of the President of the Association, the MACUHO Executive
Committee will coordinate region-sponsored activities, call to the attention of
the membership any appropriate concern or issues, approve recommendations made
by the President, approve presidential appointment of special functional
committees which shall carry out the proper purpose of MACUHO and make
decisions which shall be necessary and proper for carrying into execution the
ANNUAL BUSINESS MEETING OF THE ASSOCIATION
The official Annual Business Meeting of MACUHO will occur at the Annual
Conference of this Association. The time and place of the Annual Business
Meeting shall be published in the official conference program.
The President of MACUHO will preside over the Annual Business Meeting and will
be responsible for preparing and distributing the meeting agenda.
The Secretary of MACUHO will record the minutes of the Annual Business Meeting
and distribute to the Executive Committee.
The availability of the minutes will be published in the first MACUHO
Magazine following the conference and the full minutes will be available on the
All registered participants at the Annual Conference are welcome to attend the
Annual Business Meeting and participate in all discussions and/or debate.
Voting at the Annual Business Meeting will be by institution. One
designee from each institution in attendance will serve as its voting member at
the Annual Business Meeting.
a vote be needed between conferences, the President of MACUHO may authorize,
with approval of the Executive Board, a mail-in or electronic (i.e. e-mail,
on-line) vote. The format of the voting
must be approved by two-thirds of the Executive Board at the time the vote is
authorized. Votes will be solicited from
the Chief Housing Officer at each school represented at the previous MACUHO
conference. Any vote taken by mail or
electrically must be reaffirmed at the next regularly scheduled Annual Business
Meeting. The ballot will: a) set forth
each nominee or proposed action; and b) provide an opportunity to vote for each
vacant board position, and for or against each proposed action. Approval by written ballot will be valid only
when the number of votes cast by ballot equals or exceeds any quorum required
to be present at a meeting authorizing the action. The vote is limited to the
subject specified on the ballot.
A quorum, consisting of a voting delegate from no less than one third of the
member institutions registered and in attendance at the Annual Conference, will
be required to conduct the Annual Business Meeting of MACUHO.
To secure passage, all motions put forward at the Annual Business Meeting will
require an affirmative vote by a majority of those institutions represented at
GOVERNING BODY OF THE ASSOCIATION
[click here for organizational chart]
The governing body of MACUHO shall be known as the Executive Board. Its
members assume office in accordance with the procedures outlined in this
Constitution and its first By-Laws.
The Executive Board of MACUHO shall consist of the Executive Officers and the
Directors of Membership Development, Training and Development, Business
Operations and Communications, Annual Programs, Strategic Initiatives, and
Technology Initiatives. The Executive Board shall have the full
responsibility for conducting all affairs of the Association.
The Leadership Council shall consist of all
appointed positions, including the Chairpersons of all MACUHO standing
committees, Regional Coordinators, MACUHO Magazine Editors, Webmaster and other
The Executive Officers of MACUHO shall be:
President who will serve a term of
Vice President/President Elect who
will be elected and serve as Vice President for one year prior to assuming the
Treasurer who will be elected for a
term of two years.
Secretary who will be elected for a
term of two years.
Immediate Past President who will
serve a term of one year as advisor to the President and the Executive
Regional Affiliations Director or designee shall be an ex-officio member of the
WORK GROUPS OF THE ASSOCIATION
The President and Executive Board may, by administrative action, appoint or
disband those volunteer work groups that they determine are necessary or
unnecessary for effective functioning of the Association. Current groups
are listed on the Association website. Executive Committee liaisons for
these committees are also listed on the website.
Work groups consist of the
Standing Committees – permanent
working committees that make recommendations to both the Executive Board and
Task Forces – groups that have a specific
charge with an established deadline for completion
Advisory Committee - a group of
members that meet to provide the Executive Board or membership with
recommendations and/or knowledge in a specific area
The President may appoint those ad hoc committees that he/she feels are
necessary. Ad hoc committees serve only for the term of the appointing
CONTROL OF FUNDS
The Treasurer shall open and maintain accounts for checking and saving in the
name of the Association in FDIC insured banks. The Treasurer shall also
be responsible for having a biannual audit of the Association’s books performed
at the close of the Treasurer’s term of office.
The Treasurer shall provide the members of MACUHO with an annual report of
income and expenses at the Annual Business Meeting of the Association and ensure
its inclusion in the first issue of the MACUHO newsletter published after the
conference, as well as posting on the Association website.
MACUHO funds shall be used to defray the normal operating expenses of this
Association. Use of these funds shall be limited to those cases where
such expenditures clearly support the accomplishment of the purposes of the
Association as stated in Article II of this Constitution and only with the
approval of the President.
Any negative or positive balance between income and
approved expenditures from any hosted events will be assumed by MACUHO.
MACUHO will operate on a January 1 through December 31 Fiscal Year.
Further specific financial details can be found in the MACUHO Finance Document.
The Executive Board may recommend to the membership the establishment of annual
dues for members of the Association.
The membership will vote on any recommendation made by the Executive Board
regarding the establishment of annual dues.
Dues may be established or amended by a 2/3 vote of those member institutions
ACUHO-I / MACUHO STATEMENT OF AFFILIATION
We are an independent Association with a cooperative relationship with the
Association of College and University Housing Officers – International
(ACUHO-I). Due to shared purposes and interests, MACUHO and ACUHO-I
maintain a formal Statement of Affiliation.
Such affiliation is subject to review
by the membership at MACUHO’s Annual Business Meeting. A statement of
affiliation will be made available to any institutional or associate member
ARTICLE XI: DISSOLUTION/PROHIBITED
On the dissolution of the Association, the Executive
Board, after paying or making provision for the payments of all the
liabilities of the Association, shall dispose of all its assets exclusively to
such organizations organized exclusively for charitable, educational or
scientific purposes as shall at the time qualify as an exempt organization or
organizations under Section 501 (a)(3) of the Internal Revenue Code of 1954 (or
the corresponding provision of any future United States Internal Revenue Law)
as the Executive Board shall determine.
part of the net earnings of the Association shall inure to the benefit of or be
distributable to its members, officers or other private persons, except that
the Association shall be authorized and empowered to make payments and
distributions in furtherance of the purposes set forth in Article
II hereof. The Association shall not participate in, or intervene in (including
the publishing or distributing of statements) any political campaign on behalf
of any candidate for public service. This does not prohibit any person acting
as an individual from supporting a political campaign through whatever legal
ARTICLE XII: AMENDMENTS
The Constitution may be amended by a two-thirds vote of those member
institutions in attendance at the Annual Business Meeting of the Association; or in the event of a mail ballot, two-thirds of the
member institutions represented at the previous Annual Conference. Only one
vote shall be recorded from each member institution represented at the Business
Meeting at the Annual Conference, or in the event of a mail ballot, one vote
per eligible member institution shall be recorded.
The By-Laws may be amended by a majority vote of those member institutions in
attendance at the Annual Business Meeting of the Association or
in the event of a mail ballot, a majority of the member institutions
represented at the previous Annual Conference. Only one vote shall be recorded
from each member institution represented at the Business Meeting at the Annual
Conference, or in the event of a mail ballot, one vote per eligible member
institution shall be recorded.
Amendments to this Constitution and its By-Laws may be proposed by any
institution that qualifies for MACUHO membership. Such proposals shall be
submitted IN WRITING to the President of the Association
at least 60 (sixty) days before the Annual
Conference. If approved by the Executive Board, proposals shall be
presented to the President during the Annual Conference. If the Executive
Board votes to not present an amendment to the general membership, the
proposing institution may override this veto by obtaining written support of
three additional member institutions. Any
proposals to be presented to the general membership should be included in the
pre-conference newsletter and on the Association’s website. If, for some reason, this is not possible,
all information about the proposed amendment will be sent out to all
institutions in MACUHO and the attending delegates at least 3 (three) weeks
prior to the Annual Conference.